October 12, 2025

Vestry Meeting – October 12, 2025

Present: Tom Schmidt, Sr. Warden, Rev. Gretchen, Woody Jones, Jr. Warden, Kathy Milne, Vestry
Member, Melissa Armitage, Vestry Member, Clay Cruse, Vestry Member, Mary Lynn, Capital Campaign, Jill Hansen, Bookkeeper.

Opening Prayer: Tom Schmidt opened with a prayer.

Minutes – September minutes were reviewed and were approved. Motion to accept was made by Kathy Milne and seconded by the group.

Financial report – Jill Hansen presented the most current financials and reviewed the document with vestry members. Jill and Clay are in concert with the rhythm of .

Capital Campaign – Mary Lyn presented the most recent news on the CC. The City says that the plan for sidewalk and more are not within code. The City will share in some of the expenses. This project will more than likely not be completed until next spring. Most of the bids are only good for 60 days. We should get the bids ASAP. The concrete work is really something that the church folks cannot do. The projected amount of the funds was originally $9000, the Roy talked about the sidewalk being done by another contractor. Now the funds projected for the sidewalk are unclear. Projected stairlift costs so fare is approximately $15,000. $22,000 loan from the Diocese, $10,000 grant from Diocese. The grant plus donations covered the cost of the painting.

Sr. Warden, Tom Schmit – Tom shared the discussions regarding the prospect of storm windows for the stained glass windows. Numerous challenges/high costs are occurring in our attempts to order manufactured storm windows. Tom recommends accepting Paul Nelson’s volunteer offer to construct and install replicas of our wooden framed storm windows. The plan is to ask Paul to build and install one window to better understand feasibility and cost and then approach Vestry for final approval and funding of materials for the 5 remaining windows.

Stewardship committee funds may be put into a 3 month CD. It is better to get a 6-9 month CD. The $30K would be best put into a longer term CD. Perhaps it’s best to not put the whole $30K into a CD; we need some funds for maintenance, etc. Vestry members feel that $25K would be best to put into a 6-9
month CD. Tom Schmit will talk to Trail West and get the process going for a CD. Motion was made to have a CD established with Trail West. Motion was made by Clay Cruse and seconded by Woody Jones. The number of $30K was made for a 6 month CD. This motion was seconded by Kathy Milne. Tom shared that there will be a workshop for non profit this Wednesday.

Jr. Warden – Woody Jones – Water irrigation has been shut off and lines need to be blown out.
Woody could not get a definite answer from the individual that Woody talked to Sprinkler Man.
406 961 4753. Woody met with the furnace guy and it was decided that the furnace is working
just fine at this time. The furnace has been on it’s last age for the past 10 years. A second
opinion was brought up as an option; McLaren and Comfort Solutions were mentioned. Need a
new bolt lock on the church door. Motion was made by Woody to have a bolt lock, replace the dead bolt in the back door of the church. Melissa Armitage seconded the motion.

Updates – Audit committee is being formed. Stewardship has been formed, three speakers, letters going on. Convention – resurveyed the diocese wide and within the 6 years it was determined that improvements were off the chart and extremely encouraging.

Creative conversations – was well received. 4 folks came from the community. 12 attended.

Animal Blessings – A real positive event. Well attended. Happy animals were welcomed into the
sanctuary.

The next Vestry meeting will be November 17 th at 3:30 p.m.